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How to be Listen to be Heard

Listening Skills

I’m pretty sure you’ll agree with me that it is really frustrating to try to communicate with someone when you feel like they are not listening to you. Unfortunately, feeling unheard is an experience that we can all relate to.

If you’ve had that type of experience, what did that feel like? What did they do – or not do – that demonstrated to you that they weren’t listening? Some of the most likely things that will come to mind are being distracted, lack of eye contact, interrupting, and inconsistent body language. Am I right?

There are many challenges with trying to communicate effectively with people who aren’t listening. The best place to start is to brush up on your own listening skills.

To encourage others to hear to you, start with improving your own listening skills and model the behavior you want to see. Here are 5 of the top ways to improve your listening skills:

5 Ways to Improve Your Listening Skills

1. Stop talking. 

One of the best ways to show you are listening is to simply stop talking while others are speaking. Resist the urge to talk over the speaker. Quickly make it about them, not you.

2. Don’t interrupt.

It’s easy to think of what we have to say, or jump in to defend or clarify. Resist the urge. Focus on the speaker and use affirming sounds and slight head nods.

3. Pay attention. 

Watch out for easy distractions and work hard to stay focused.

Fact: We speak an average of 120 words per minute, but listen four times faster. Your mind fills the gap by thinking of other things and wandering off.

4. Repeat what you heard. 

Tell the speaker what you heard – either by paraphrasing (repeat back what was said in your own word) or summarizing (re-state the main points).

5. Check for Understanding.

Always follow by a quick check for understanding. Say, “Is that right?”, “Is that correct?”, or “Is that what you said?” Or, try “Tell me more” if you aren’t sure what they are trying to say.

After you listen carefully, respond genuinely. Use good non-verbal communication skills including an open body (hands at side), and comfortable eye contact (at the same level).

An increased effort in improving our listening skills will ultimately change the way we are heard as well.

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Betty Lochner is a human resources consultant, business coach and expert in workplace communications. She is the owner and CEO of Cornerstone Coaching & Training, dedicated to helping individuals, work groups and organizations become better communicators and leaders. She is the author of 2 books on communication, and a newly published journal Intentional Gratitude

Cornerstone hosts a twice-annual Women’s Summit that brings women together to learn how to become more confident communicators.

For more training and professional development offerings, check out Cornerstone-ct.com.

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